importance of coordination in project management


Coordination integrates (bring together) these activities for achieving the common goals or objectives of the organization. In growing organisations, number of people and divisions become so large that it becomes difficult for top managers to coordinate the activities performed by all of them. 2. Coordination is specifically a challenging task for industrial projects where a number of interdependent role players are needed to achieve the desired project outcomes. The importance of communication in project management can’t be stressed enough. In a diversified market, if a company manufactures textiles and electronic items (for instance, Reliance Industries), the performance of textile industry does not depend upon the performance of electronics industry and nor does the performance of electronics industry depend upon that of textile industry but the overall coordinated performance of both the industries affects the performance of Reliance Industries. Therefore, coordination is necessary to integrate the functions of the related departments. Specialists usually think that they only are qualified to evaluate, judge and decide according to their professional criteria. Sometimes, coordinated efforts have to focus more on planning while at other times, focus has to be more on controlling. All the activities of the organisation are done to achieve the goals of the organisation. Coordination can be defined as “Synchronization of […] The quality of management will depend upon the efficiency achieved in co-ordination. It encourages the employees to show initiative. The management can secure cordial human rela­tions among the members of the organization by minimizing conflict among them through proper coordination. The activities of the organisation are found interdependent in the organisation. Need for co-ordination also arises on account of conflict between line and staff specialists tend to follow their own line of action and may not appreciate the viewpoint of line executive. Co-ordination is the basic mechanism for creating unity in diversity. The very essence of giving orders, instructions, coaching and teaching subordinate means to coordinate their activities in such a manner that the overall enterprise objective will be achieved in the most efficient way. Through co-ordination duplication of work and work at cross- purposes can be eliminated. Efficiency is the relationship between Returns and Cost. this article was really helpful thanx for ur help and keep writing such articles, Sharing Wisdom and Vivid Memories of Life, Coordination is the Essence of Management. Instead, it is something which the manager attempts to achieve while performing his functions of planning, organizing, staffing, directing and controlling. Such interdependence requires co-ordination among the various functional departments. With different people and departments working towards a common goal, it offers many benefits to help keep the efforts synchronized and integrated. The employees who are working in the organisation also have their own goals. By coordinating activities the efficiency is brought in the working. Importance of Coordination – With 9 Benefits of Coordination: Non-Routine Jobs, Dynamic Activities, Standards of Performance, Growing Organisation and a Few Others, Importance of Coordination – To Help Managers to Carry Out the Functions of Planning, Organising, Staffing, Directing and Controlling, Importance of Coordination – Unity in Diversity, Team Work, Conflicting Goals, Growth in Size, Specialization, Synergy Effect and a Few Others, Importance of Coordination – Good Personnel Relations, Unity of Direction, Essence of Management and a Few Others, Importance of Coordination – Diverse and Specialized Activity, Empire Building Tendencies, Team Work, Growth Phase, Inter-Dependence and a Few Others, Importance of Coordination – For Effective Performance of Managerial Functions, Importance of Coordination – 9 Factors Affecting the Significance of Coordination, Importance of Coordination – How Coordination is Achieved by Performing the Managerial Functions, Importance of Coordination – Growth in Size, Functional Differentiation, Specialisation, Synergy Effect, Team Work, Contradicting Goals and Interdependence, Importance of Coordination – With Significance. Therefore, co-ordination is necessary to avoid conflicts between line officers and staff officers. Personal contact is probably the most effective means of communication to achieve coordination. Directing is concerned with making the human efforts more effective. Differentiated work units and authority centres must be fused together to achieve synergetic efforts. Copyright 10. Importance In Modern Marketing, 5 m's of advertising and advantages of advertising, Quality Control Total Quality Management TQM Quality Circles, Coordination is a principle of management, and all other principles are included in this one principle, i.e. In the first instance, people work so that organisations satisfy their individual goals. Project planning plays an essential role in helping guide stakeholders, sponsors, teams, and the project manager through other project phases. All these departments may have their own objectives, Policies and their own style of working. In practice, individual is focused on accomplishing his own goal and the similar is the case of department, where the individuals and his departments chase their own goals throwing overboard the goals of the organization. According to Chester Bernard, “the quality of co­ordination is the crucial factor in the survival of organisation.” Smooth working and achievement of organisational goals will depend upon sound co-ordination. This may, however, not be the best for the organisation as a whole. When the members work in team environment, they may tend to pull in different direction and work at cross purpose, co-ordination is required to synchronize the divergent efforts of the members towards accomplishment of goals of the group by eliminating duplication of work and working at cross purpose. Every functional manager tends to focus his undivided attention on activities and objectives of his department. Besides, co-ordination eliminates the duplication of work which leads to economic and efficient management. Specialisation leads to concentration on very narrow areas of job activity. Controlling ensures that actual performance is in conformity with planned performance. “Coordination is achieved by structuring the organisation in such a way as to ensure vertical coordination between hierarchical levels of management and horizontal coordination across individuals and work units at similar levels.” The principles of management like unity of command and scalar chain ease the task of managers in effectively coordinating various managerial functions. Significance # 6. Coordination motivates the employees to derive personal contentment and social satisfaction from their work with a steady improvement in their capabilities. Coordination also minimizes the wastage of resources in the organization. Thus the diversity of goals calls for a measure of co-ordination. The line officers always expect co-operation from staff officers. Therefore, with the help of coordination an organization can achieve its objectives easily and quickly. Terms of Service 7. This is known as the synergy effect. Individuals tend to overlook overall perspective of the job. Commercial Banks - Definitions, Primary Secondary Functions, Balance Sheet of Commercial Bank - Liabilities and Assets, How to Open Bank Account ? If trucks have to be loaded at the assembly station and unloaded at the warehouse, there is need for pooled interdependence. Coordination aims to integrate individual goals with organisational goals so that both are satisfied. There will be higher efficiency when the returns are more and the cost is less. Main Characteristics of Checks, What is Crossing of Cheque ? There are many project management skills that can improve your performance, but they take practice and development. Lets understand the importance of project management for the organizations. Coordination promotes interdependence and inter­action among various departments. A project coordinator works very closely with a project manager and is aware of the goals of a project. The important benefits of co-ordination are stated as follows: Management can create cordial human relations through co-ordination. Coordination helps in integrating activities which constantly change according to changes in the environment. 7 Steps To Open Bank Account. This tendency leads to inter-departmental conflict and destroys unity of the organization. Co-Ordination Brings Efficiency and Economy: Essays, Research Papers and Articles on Business Management. Therefore, co-ordination is necessary to bring unity of action in the organisation. 5. Situation may arise where the goals pursued by the organization may not be similar to the one pursued by an individual within the organization. Coordination is essential to determine the manpower requirement in different departments and to assure the proper performance of their functions. In pooled interdependence, organisational performance depends upon pooled or combined performance of all the departments. Co­ordination among the activities of specialists is very difficult. This requires coordination to direct all the activities towards a common goal. The profession of project coordination and management involves many steps to make project a successful venture. It also helps in avoiding delays and eliminating duplication of efforts. By welding together different departments and sections into one entity, coordination ensures the stability and growth of an organisation. It- improves working capacity, develops enthusiasm, and a sense of loyalty towards the organization. Therefore, for organisational efficiency, it is important to harmonies individual goals and organisational goals through coordination. In short, as the manager performs his directing function, he will invariably coordinate. The need for coordination arises because individuals and departments have different goals. People in general are preoccupied with the work of their own departments or units and fail to appreciate the- role of other departments or units. These resources are used to achieve the objectives of the organization. Coordination, thus, helps in effectively carrying out non-routine jobs. Coordination is neither department-specific nor function-specific. 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Top managers communicate organisational goals to departmental managers and help them carry out the functions of planning, organising, staffing, directing and controlling for their respective departments. Coordination may be regarded as a mother function of management in which all other functions (such as planning, organizing, staffing, directing, and controlling) are embedded. An organization is characterised by diversity of resources, skills, activities, perceptions and viewpoints of its members. A project is a set of tasks that needs to be completed to accomplish a specific goal. Empire-Building 15. Large organisations with large member of people have people working with diverse perspectives. Each department or division has its own goals to achieve within the stipulated time. Empire builders intend to get cooperation from others but they would not extend any sort of co-operation to others. Staffing is mainly concerned with the recruitment, placement, promotion and transfer of right people, in the right place at the right time. What is Corporate Finance? People tend to maximise their individual goals. Uploader Agreement. It encourages the employees to work as a team and achieve the common objectives of the organization. Importance Of Project Coordination 1316 Words6 Pages Task 1 (c) Project coordination refers to the planning, monitoring and control of all aspects of a project and the motivation of all those involved in it, to achieve the project objectives on time and to the specified cost, quality and performance. It’s their job to make sure the project is well-organized and that it runs smoothly. Prohibited Content 3. Securing High Employee Morale: Coordination promotes team spirit among the organizational members. ADVERTISEMENTS: Get the answer of why coordination is considered as the essence of management! Coordination welds the various segments and parts of the organization into one entity. Coordination helps to bring together the human and material resources of the organization. Coordination makes the organizational members to participate in their work willingly and whole-heartedly for attaining organizational goals. This ensures placing the right person at the right job in order to achieve coordination amongst their work activities. This paves way to smooth and friction-free industrial relations and eliminates the scope for unnecessary conflict and misunderstanding among the individuals. If, while controlling, manager finds that the performance is not as planned or as directed, he should immediately take remedial action so that whatever deviations have occurred can be remedied. 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It is done for achieving the goals of the organization. 5. Better personnel relations are also helpful in increasing the morale of employees which ultimately leads to job satisfaction. By doing this, he brings about coordination. Co-ordination facilitates this process. Direction maintains unity and integrity amongst activities of members in the organisation. All these sub functions are performed in such a manner that there are right person on different jobs. An enterprise with effective co-ordination also recognizes the worth of quality control, reduction in cost, full attendance at work, exemplary safety record, maintenance of discipline, etc. With both departmental and organisation goals certificate, you need to know about importance... Co-Ordination are stated as follows: management can create cordial human relations proper... Neither always well understood nor completely predictable of management, functions, balance Sheet of commercial Bank Liabilities. 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